WhenWhen
Propose times. Share a link. Everyone votes.
No ads and no sign-up needed.
How it works
WhenWhen is a free scheduling tool for groups. Propose a few times, share a link, and everyone votes for the times that work for them. Select the best time, and WhenWhen generates a calendar invite file.
Propose TimesEveryone VotesSchedule It!
- Propose Times. Pick a few dates and times that might work. Share the event link with the group and monitor results using the private admin link.
- Everyone Votes. Participants vote on time slots with - shown in their own timezone.
- Schedule It. Watch results live, finalize the best time, and everyone gets add-to-calendar links (Google, Outlook, .ics).
Plans
-
No plan
Free
No sign-up required.
- 25 time slots per event
- 250 participants per event
- Schedule up to 90 days ahead
- Event links by email when you create an event
- Change the times even after you share
- Calendar links and .ics for everyone
- Email for participants who leave an address
- API: read and vote
-
Pro plan
$49/yr or $6/mo
All your events in one place. Pro adds:
- Event list via account portal
- 100 time slots per event
- 1,000 participants per event
- Schedule up to 400 days ahead
- Schedule multiple times at once
- Configurable voting deadline
- Private voting and password-protected events
- Daily email digest of new votes
- API: schedule events
- Product support
Voting stays open until you finalize the event or its last proposed time has passed. Participants never need an account, on any plan.